All Sea Ray suppliers are governed by specific requirements. Here is an overview of what to expect as a new OEM supplier.
Sea Ray uses a Material Requirements Plan (MRP) to forecast and plan our requirements. Various planning tools are in place to assist the buyer in scheduling orders in accordance with the supplier's lead time requirements. Be reminded that the marine industry is dynamic. Sea Ray takes pride in meeting the customer's requirements, and therefore, you can expect a certain amount of fluctuation in our long-range forecast. The degree of "nervousness" in this schedule is, of course, dependent upon the type of product being purchased.
Important facts you need to know about Sea Ray Purchase Orders:
Orders are generated via our in-house computer system and are generally faxed to the supplier directly from that system. If, for some reason, you feel that an original is necessary, you and the appropriate Commodity Purchasing Manager and Buyer/Planner can work out the details.
Be advised that orders may come to you from either corporate purchasing or the purchasing departments at the individual manufacturing locations.
If, for any reason, you are unable to meet the requirements as stated on the purchase order, you are expected to contact the buyer as soon as the discrepancy is discovered. Advance notice of an impending delay is required.
Sea Ray assumes no responsibility for materials purchased or produced in excess of that which is identified on the purchase order. This is done as much for your protection as ours. We strive to keep our inventories low, and our suppliers are encouraged to do the same. Through properly managed inventories, we are better able to meet the ever-changing needs of our customers. Further, excess inventory increases the likelihood of obsolescence, which, in turn, raises the cost of both your product and ours.
When invoicing and generating the appropriate packing documents, please be aware of the following requirements:
All cartons, packing slips and invoices must be marked with the Sea Ray part number, quantities of each included and the purchase order number. All Sea Ray suppliers are required to ship product with two-dimensional bar codes affixed. These bar codes consist of a header and detail that include all packing list information, and individual carton labels on each box/package.
The timing of payment terms becomes effective upon the receipt of the invoice or the material, whichever is later.
When Sea Ray is responsible for the freight charges, it is imperative that shipping instructions on the purchase order are explicitly followed.
In the event that an item we purchased needs to be returned, the following procedures apply:
We will request a Return Goods Authorization (RGA) number when required by the supplier. All returns will be accompanied by a Sea Ray returned goods form that describes the reason for the return and, in some cases, the requested disposition (repair and return, apply to next order, issue credit, etc.).
It is a Sea Ray policy that all returns to the original supplier will be debited to that supplier's account upon the return. This procedure ensures that the proper accounting is taking place and that the part is dispositioned in a timely manner.
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